Do you want to assure a copy of your employment book from the notary? Let's wonder how to do it right, without allowing annoying mistakes.

To directly provide the possibility of activities similar to those mentioned above, there is no need to present the original document. It has enough copies, but only if its design was carried out according to the rules enshrined by law.

Copy TC

If it is necessary to present the original TC, it should be borne in mind that it is at the employer, therefore, there must be legal reasons for its production. Although in most cases state bodies and other structures are content with a copy of the type of document under consideration.

A copy of the TC should be considered a document that is created by technical devices in the form of the same xerox or printer supplemented by the scanner. At the same time, the copy created in this way should contain all the required printing and signatures.

When you need a copy:

1. When a device on the second work
2. Getting a small loan in a bank or loan in a microfinance organization
3. For a full decoration of retirement rights in the PF (the original is in the organization, you can submit a copy)
4. A set of documents for a visa
5. Social benefits by law
6. registration of pension payments;
7. adoption procedure;
8. obtaining passport

And different other cases. It will be useful to make and store a certified copy of labor as insurance in case of loss and damage to the original work. This will help prove and restore the original.

Do not confuse a copy and an extract from labor. In fact, the extract is also a copy, but only partial, individual pages. Although the extract can also be used and in demand.

Copy design

Labor is a form of strict reporting, which is stored in a safe or other important place in the organization. To make a copy, you must first get the original. With a request for issuance during the original work, you can contact:

1. Director.
2. Glavbuhu
3. Head of the personnel department or personnel professionals

Order of your actions:

• Contact one of the above faces
• Write an application for a copy of labor. It is drawn up with standard requirements, in the main part of the document, it is designed to give a copy of the workbook and the goal for which it is required. At the same time, no good reason for obtaining a copy is not a reason for refusing to be issued - the employer is obliged to issue a document anyway.
• Waiting for a copy. The employer for the design of this document is given 3 days from the date of submission by an employee of the statement.

Example (sample) application for issuing a copy of the employment record

As a result, the employee must get a decorated and certified document. The duty to prepare a copy lies on the face that responds to the company for personnel activities and labor books. This procedure is used if the citizen is employed and his book is stored with the employer. However, if it is unemployed, it requires a copy, it makes it independently.

When you make a photocopy of all pages, they can be assured from the head at the last place of work. If this enterprise or organization has been eliminated, then the only option is to refer to the notary. It should be borne in mind that a copy of the employment record has a certain period of validity.

Copy Copy

• Employer Copy (Head, the Chief Accountant, the personnel service of the enterprise) is valid for one month.
• Document certified by notariesdoes not have a limited validity period.

In both cases, the copy can only be used until new records will be made to it. After that, the document becomes invalid and cannot be used further.

Make a copy right!

A copy of the book can be made in the form of simple sheets or fastened and stitched in accordance with all the requirements of the office work. As a rule, the decision on how the document will look like, the employee itself can take.

• On each sheet there should be a certificate "Copy of Verne". Next to her should be the date, signature of responsible person and printing (in total enterprises, accounting or personnel department).
• Copies are removed from all sheets of books where there are records, not excluding the title page and inserts into labor.
• On the last page, the copy should be the phrase "works to the present in the same position" Or indicating a new position if the employee has been translated.
• Copy sheets can be fastened by the stapler or sewn. In the latter case, the document is numbered, and the number of pages in it is indicated on the turnover, the date, signature, printing and the "Copy of Verne" mark is set.
• Labor pages can be opened or printed. The only requirement is high print quality and normal readability of the document. If some parts of the duplicate are unintelligible or erased, it can lead to its invalidity.
• Printing made on the pages of the copyIt should not be placed on an empty document field - partially it should cover a signature and a witness inscription. Violation of these items will lead to the fact that the copy will be considered invalid.

A copy of the employment record, certified by the employer (sample, example)

• Not always required full copy of the employment record. It is often enough to provide information regarding certain periods of employment experience. Then the employee of the personnel department removes a copy only from the first page containing personal data, and from pages related to the desired period. It is not necessary to remove copies on the xerox. You can dial identical text on your computer. This method is preferable if the records in the book are made in an unintelligible handwriting or it is impossible to make high-quality photocopy.
• Right to assign copies of labor books has a limited circle of staff. This is usually the head of the enterprise or the head of the personnel department. In small firms, in the absence of a personnel department, the chief accountant may assure the document. If a copy of the employment record is required by a pensioner or a person inoperative at the moment, you can contact the personnel department at the last place of work, whose specialists are required to arrange a document in a proper way.
• You can assure only the last sheet of copied workbook.. To do this, all the prepared sheets need to be sewed, and to withdraw on the last sheet to the last sheet and smoke with a small blank, which indicates the number of pages assigned and affixed the signature of the authorized person. The prints of the print should be located on the signature, partly on the letterhead with information and on the last sheet of the workbook to which it is glued.

Errors when making a document

The following error is often found: the organization of the organization does not capture the text and the signature of the personnel, and is located in the "empty" place of the page. Printing must be located so to capture a copy.

Especially it should be noted that errors in copies are inappropriate. Also, corrections are not allowed when writing the wording. The document decorated incorrectly, the employee simply will not be accepted because it will be considered invalid. If the error was allowed, you need to make a new photocopy of the desired page and assure it properly.

How to assure a copy of the Labor Book from July 1, 2017

In a short time, it will be completed, relying on new requirements. Initially, it was planned to introduce GOST R 7.0.97-2016 from July 1, 2017. But the order of Rosstandart dated 25.05.2017 N 435-ST Date of his introduction was postponed to July 1, 2018.

According to GOST, the rules of certification will depend on what purpose a person needs a copy of the employment record.

First of all, you first need to make photocopies of all pages on which there are records. They must have good quality. If a copy is issued for providing in the FIU, a bank or other organization, it should be assigned in the following order with the place of storage of the original form:

For a third-party organization

the document is set "right";

indicated by F.I.O., the position of employee responsible for issuing personnel documents;

indicates the certification date;

So that photocopy had a proper appearance, her pages need to flash. Folded sheets are stitching along the left edge. The edges of the threads, with the help of which they were stitched, rushed with paper. On paper indicates the stitching date, and then the organization is stamped. Printing must partially affect paper, and partly sheet of document.

If the document is executed for use within the company, the location of the form does not need to be added:

How to assure a copy of the workbook from July 1, 2018, sample recording

From July 1, 2018, at the bottom of the copy or discharge from the employment record for a third-party organization, under the subscription "Signature" should be located from which the copy was removed. The entry may sound as follows: "The script document is in the personnel department (organization name)."

Copy for bank (features)

When considering the application of a potential borrower, banks often require a copy of the employment record. Such a need is associated with the desire to obtain the following information:

• place of work;
• experience (general, continuous at the current work place);
• level of solvency and creditworthiness;
• confirm the official employment and the presence of a permanent source of income.

If the personnel specialist does not know how to make a copy of the employment record for the Bank, it needs to study the general requirements for such a document that are no different from typical conditions.

Important moments:

• If the last entry is located at the bottom of the pageIt is necessary to make a copy and the next empty page following it - it is necessary to prove that the employee was not dismissed or translated into another position.
• Specific requirements in the form of a copy is better to clarify in the bank. For some, it is permissible to do two workbook on one sheet on one sheet, and in other institutions it can be the basis for refusal.

Pay attention to them, otherwise you may refuse, for example, in the issuance of a loan.

Even if it is drawn up in accordance with all regulatory requirements, the loan can be denied if the bank's staff find a non-serious document. At the same time, do not accept a properly decorated copy in the bank can not, but refuse a loan bank has full right.

To understand how long a copy is valid in a particular bank, you need to study the conditions for providing the package of necessary documents. It requires in the following cases:

• for mortgage design;
• for a large loan or credit card with a large limit;
• to gain access to products with state support.

Document collection is a very important factor that can be decisive when considering the application. In the list of necessary documents, banks prescribe how much a copy of the employment record for a loan or another banking product. Practice shows that the action of this document lasts a month after its assurance from the head of the institution or personnel specialist. Even when making a mortgage, such a time interval is relevant.

A number of banks take a copy of labor only within 14 days after its design. Some financial institutions and at all establish a validity period equal to 3-5 days.

Referring to notarium

Copies of documents certified by notaries always have advantages over other duplicates. This method, although it is more costly, provides a document of greater legal force and, speaking how much does it act, know that it has a practically unlimited period of validity.

As for the employment record, its notarized copy is valid until the moment changes will not be changed or it will not lose its strength.

The cost of assurance labor varies depending on the region of work and the rates of a particular notary. In order to assure a copy of the notary, the minimum packet of documents will be required:

• passport;
• employment history;
• general power of attorney (in some cases).

In addition to the availability of these documents, the quality of the work itself is important - it must be framed in compliance with all the requirements, not damage or incorrect corrections. In case of invalidity, the labor notary has the full right to refuse to design its copy, and, if necessary, the failure must be justified in writing.

Help 2-NDFL

When issuing a loan in the package of the required documents, in addition to the copy of the labor, the Help 2-NDFL is specified. It contains income information that a specific employee received for a certain period, as well as the amount of the expensive taxes. To obtain this reference, you need to contact the accounting department of the employer. The document can be performed in print form or filled from hand - any of these forms according to the rules is permissible.

However, for the bank, it is better to provide a printed version - a handwritten option looks insideant and hardly trust in the credibility of bank employees. Another compulsory requirement for this reference is the availability of an accountant signature on it. If the document is signed by another employee, who is responsible for the finance of the enterprise (financial, general director, cashier), this can also be the reason for refusing a loan.

A copy of the labor may be needed in a variety of life situations - for registration of some documents, receiving loans and payments, etc. At the same time, the employee has the right to receive it, regardless of whether he has serious grounds for this.

Registration of a copy of labor for the UFMS

For registration of a number of documents in the UFMS, a citizen must bring a labor book. If it is officially employed, then its copies certified by the personnel specialist. The regulation establishes that such paper is valid within a month after registration.

If the copy has ceased to have legal force, then copy and wrap up all pages of the Labor Book again optionally. You can turn to your employer again so that he again assured the document, putting a new date, its signature and print. All information on copies should be broken.